Scheduling a match can be challenging, with different agendas to take into account. To keep things fair, ClubMatch provides guidelines that define who takes the initiative, what constitutes a suitable proposal, and each player's responsibilities.
Higher-ranked player takes initiative
The higher-ranked player is responsible for planning the match. This includes proposing a suitable date and time to play the match and booking a court if necessary. The lower-ranked player may also take the initiative but is not required to do so.
Suitable proposal
A suitable proposal for planning the match meets the following criteria:
- The day and daypart suggested by ClubMatch, or any day the other player has marked as available.
- At least three days from today (for example: suggesting a match on Sunday morning when proposing on Thursday evening).
- No later than three days after the end of the round in which the match was set up.
Players are always free to agree on a different day by mutual consent.
Response to proposal
If the proposal is suitable, the lower-ranked player is expected to confirm it within 48 hours. If no confirmation is received, the higher-ranked player has no further obligation to make another proposal. If the proposal is not suitable, the other player is not obliged to accept it.
Day suggested by ClubMatch
When the match is set up, ClubMatch suggests a day (Monday-Sunday) and a daypart (morning, afternoon or night) to play based on the availability of both players. If there is no overlap, ClubMatch selects a day and time that the higher-ranked player has marked as available. This is considered fair because the higher-ranked player is responsible for planning the match and should not be penalized for taking on that responsibility when no mutually available option exists.
Be flexible
Scheduling can be challenging due to availability and court bookings. Please be flexible and considerate of each other—this greatly increases the chances of finding a workable solution.